Outlook Keyboard Shortcuts
Master Outlook with essential keyboard shortcuts for email, calendar, contacts, and tasks management!
Basic Email Actions
New email message
CtrlN
Reply to sender
CtrlR
Reply to all
CtrlShiftR
Forward message
CtrlF
Send email
CtrlEnter
Send email (alternative)
AltS
Save draft
CtrlS
Close current item
Esc
Print
CtrlP
Delete item
CtrlD
Mark as read
CtrlQ
Mark as unread
CtrlU
Navigation Between Views
Go to Mail
Ctrl1
Go to Calendar
Ctrl2
Go to Contacts
Ctrl3
Go to Tasks
Ctrl4
Go to Notes
Ctrl5
Go to Folder List
Ctrl6
Go to Shortcuts
Ctrl7
Go to Inbox
CtrlShiftI
Go to Outbox
CtrlShiftO
Switch folders
CtrlY
Email Navigation
Next item
Ctrl.
Previous item
Ctrl,
Open selected item
Enter
Move up in list
↑
Move down in list
↓
Go to first item
Home
Go to last item
End
Email Composition
Check names
CtrlK
Check spelling
F7
Insert hyperlink
CtrlK
Add attachment
CtrlShiftA
Show BCC field
AltB
Show CC field
AltC
Go to subject line
AltJ
Create signature
CtrlAltS
Text Formatting
Bold
CtrlB
Italic
CtrlI
Underline
CtrlU
Increase font size
Ctrl]
Decrease font size
Ctrl[
Align left
CtrlL
Align center
CtrlE
Align right
CtrlR
Bulleted list
CtrlShiftL
Flags & Categories
Flag for follow-up
CtrlShiftG
Mark complete
Insert
Assign categories
AltHG
Search & Find
Search box
CtrlE
Find in message
F4
Find next
ShiftF4
Advanced Find
CtrlShiftF
Calendar
New appointment
CtrlShiftA
New meeting request
CtrlShiftQ
View Day
CtrlAlt1
View Work Week
CtrlAlt2
View Week
CtrlAlt3
View Month
CtrlAlt4
Go to today
AltHome
Next day/week/month
Ctrl→
Previous day/week/month
Ctrl←
Contacts
New contact
CtrlShiftC
New contact group
CtrlShiftL
Find contact
F11
Open contact
CtrlShiftEnter
Tasks
New task
CtrlShiftK
Mark task complete
CtrlD
Create task from email
CtrlShift1
Organization
New folder
CtrlShiftE
Move item to folder
CtrlShiftV
Create search folder
CtrlShiftP
General
Undo
CtrlZ
Redo
CtrlY
Copy
CtrlC
Cut
CtrlX
Paste
CtrlV
Select all
CtrlA
Send/Receive all
F9
Help
F1
Basic Email Actions
New email message
⌘N
Reply to sender
⌘R
Reply to all
⌘⇧R
Forward message
⌘J
Send email
⌘Return
Save draft
⌘S
Close current item
⌘W
Print
⌘P
Delete item
⌘Delete
Mark as read
⌘T
Navigation Between Views
Go to Mail
⌘1
Go to Calendar
⌘2
Go to Contacts
⌘3
Go to Tasks
⌘4
Go to Notes
⌘5
Go to Inbox
⌘⇧I
Email Navigation
Next item
⌘]
Previous item
⌘[
Open selected item
Return
Move up in list
↑
Move down in list
↓
Email Composition
Check spelling
⌘:
Add attachment
⌘E
Insert hyperlink
⌘K
Text Formatting
Bold
⌘B
Italic
⌘I
Underline
⌘U
Search & Find
Search
⌘⌥F
Find in message
⌘F
Calendar
New appointment
⌘N
View Day
⌘1
View Week
⌘2
View Month
⌘3
General
Undo
⌘Z
Redo
⌘Y
Copy
⌘C
Cut
⌘X
Paste
⌘V
Select all
⌘A
Send/Receive all
⌘K